Safe ChatGPT Use Guide for Employees

What’s inside

A no-jargon, scenario-based training guide that any employee can read in 15 minutes. Built around five rules that prevent 90% of AI data-exposure incidents, with real workplace scenarios and a printable quick-reference card.

• The five critical rules: customer data, credentials, health/financial data, output review, policy compliance
• Three real workplace scenarios with safe vs. unsafe approaches
• Printable quick-reference card (Green / Yellow / Red)
• 50+ ready-to-use prompt templates for everyday tasks
• When to ask, when to disclose, when to escalate

Who should use this

Non-technical employees at any level who use — or could use — AI tools at work.

• Frontline staff using ChatGPT, Copilot, or similar tools
• New hires going through onboarding
• Department leads training their teams

Key outcomes

After using this resource, you’ll be able to:

• Stop pasting confidential data into AI tools by accident
• Know what to verify before sending AI-drafted work to a customer
• Use AI productively without exposing the organization to risk
• Recognize and report risky AI behavior on your team

How to use

Distribute the lite version as required reading before staff get access to AI tools. Use the full version for a 60-minute team training session. Post the quick-reference card near every workstation.